Email is an essential part of daily communication. However, it is also an entry point for cyber threats. Phishing attacks, spam, password compromise, business email compromise (BEC) are some of the threats targeting emails. Each of these threats is the reason why it is important to secure your emails to protect personal and professional information.
6 Quick Tips to Enhance Email Security
1. Use Strong, Unique Passwords
Creating a strong password is your first line of defense. A robust password should combine letters, numbers, and special characters and avoid easily guessed information like birthdays or names. Ideally, each of your accounts should have a unique password. For better management, consider using a password manager, which can generate and store complex passwords for you securely.
2. Enable Multi-Factor Authentication (MFA)
MFA adds an extra layer of security by requiring more than just your password to access your account. This typically involves entering a code sent to your mobile device or using a biometric feature like a fingerprint. While it might seem like a hassle, this small step significantly reduces the risk of unauthorised access, even if someone gets hold of your password.
3. Be Cautious with Links and Attachments
Phishing attacks often come through emails with malicious links or attachments. Before clicking any link, hover over it to verify the destination URL and sender. Likewise, never open attachments from unknown senders, as they could contain malware. Always verify the sender if you’re unsure about the email’s authenticity. Do not click on suspicious links no matter how urgent or important it may appear to be.
4. Use Encryption for Sensitive Information
Encrypting your emails ensures that only the intended recipient can read the message. Email encryption services, like those built into most email platforms or third-party options, convert your message into unreadable code, preventing unauthorised access during transmission. For better security, use email providers that support end-to-end encryption, ensuring that your emails stay private.
5. Regularly Update Software and Security Settings
Ensure your email software and any associated security settings are up to date. This includes your email client, operating system, and antivirus software. Regular updates patch vulnerabilities that hackers may exploit. Remember to also periodically review your email security settings and activate features like spam filters, email scanning, and firewalls.
6. Watch Out for Unsecured Networks
Avoid checking your email on public Wi-Fi networks. If you are catching up on email in a public place such as cafes or airports, do not use the public Wi-Fi network. They are often unsecured and it makes it easy for cybercriminals to intercept your data. If you must use a public network, always use a virtual private network (VPN) to secure your connection.
Securing Your Email by Staying One Step Ahead of Cyberthreats
Follow the above simple tips to make your email more secure and reduce the risk of falling to common email-based attacks. Do not wait for a cyberattack to happen; take action today to protect your personal and professional data. For more info on email security solutions, contact us today.
