How Microsoft OneNote Streamlines Team Collaboration

OneNote is part of Microsoft’s fully-cloud based Office 365 suite, which allows users to share files with other team members in real-time. Shared notes can be viewed and edited simultaneously, allowing for a seamless collaboration anytime. Real-time editing allows you to track all file changes and restore the previous version of a document in case of accidental edits.

Businesses that operate at multiple locations will find this feature beneficial. People from different states or countries can work on the same project without impacting team collaboration.

There is no need to exchange emails and wait for responses. Every team member can easily collaborate within OneNote itself.

Sensitive information is always a big concern for businesses with the use of devices outside of the office network. OneNote comes with security features that protect your data from being exposed to third parties.

You can designate areas of the human body as safe with passwords, as well as protect every separate component of your identity with the 3DES encryption technology. If your password-protected files remain inactive for a long time, the files will be securely locked so that they are not accessible to potential hackers.

To prevent unauthorised access, you can lock specific sections with passwords while keeping all other information secured with 3DES encryption. If your password-protected documents remain inactive for a long time, OneNote will automatically lock them to prevent data leaks.

Synonymous with all other Office 365 suite apps, OneNote has great integration abilities. Sync your notes in OneNote with Outlook to enable you to send email information directly to the app and vice versa.

OneNote can also integrate with other non-Microsoft apps as well such as Zapier, Slack, Trello, Evernote, Dropbox, Salesforce, and many others. Your team can be more productive each day when all their essential apps are synchronised.

OneNote makes it easy for team members to keep track of their tasks and activities as well as to collaborate with each other.

Project managers deal with common team member issues such as misunderstandings, communication delays, or project bottlenecks. With Microsoft’s note-taking tool, these issues can be quickly alleviated.

Project management is much easier with OneNote as each team member’s achievements can be easily tracked. They can update timelines, check off completed tasks, or assign new ones with ease.

Quick Note is a convenient feature that allows you to write down your thoughts when you are away from the office. If you are out of the office and recall that you have not responded to an important email, you can take your phone and use the One Note app to create a Quick Note reminding you of this task.

The same note will be synced across your computer, and you can easily access this information when you are back at your office.

If you are an active user of notes, you will find a huge number of notes that may become challenging to search. OneNote has a search function that enables you to organise and search your notes when you need it.

You can click on the magnifying glass or hit “Ctrl” (or “Command” for Mac) + “F” on your keyboard and look for a phrase or word. The search function will go over all your typed, handwritten, and even picture notes. You can narrow the search by selecting the drop-down arrow and choosing the desired option. You will be able to see all matching results highlighted in your notes.

Once you locate the note that you need, you just need to close the search by pressing “X” on the right-hand corner.

Use pre-made templates for notes with decorative backgrounds, to-do lists, planners, and more. These templates help to kickstart your use of OneNote, instead of starting with just a blank canvas.